Your Doctify calendar allows you to advertise clinic hours for your listed practices.
Adding availability helps patients to ascertain when you may be able to see them for a consultation and is shown on your profile as in the image below. However, please be aware that patients are not able to make a direct booking via these available slots - Doctify states clearly that patients do not have a confirmed booking until they have spoken to you or a member of your team.
Upon logging in, please select 'Edit Profile' and then 'Specialists' on your left to load the page shown below. From here you can select the 'Calendar' tab at the top of your screen.
**Please note: if you are unable to view the 'Edit', 'Practice' and 'Calendar' tabs then you may need to close the account dropdown. To do so please select the 'V' arrow on the right of your screen - highlighted below**
How to Add Availability to your Calendar
Upon locating the calendar tab you will be presented with a weekly view. To add slots to your calendar select the time and date that you would like to advertise and select 'Advertise on Doctify' from the pop-up.
You will need to select the appropriate practice from the drop-down list and then confirm start time, duration and number of slots you wish to advertise.
If you would like to repeat the advertisement please click either daily, weekly, bi-weekly or monthly and then enter the repeat start and end dates accordingly.
Click 'Save' to confirm your selection and the chosen slots will appear in your calendar, highlighted in the correspondence practice colour (shown in the 'Practices' tab). These calendar slots will also be visible to patients visiting your profile.
How to Add an Appointment to your Calendar
If you wish to use your Doctify Calendar to keep track of upcoming appointments, you can enter patient details securely from within the 'Calendar' section.
Select the time required from within the calendar and click 'Add appointment'. If the time required is already being advertised as available, click the slot and instead select 'Convert to an appointment'.
From here, you have the ability to add all patient details securely and also ensure that this slot is removed from the patient-facing calendar on your profile.
If you choose to enter your appointments in this way, you will also find a full collated list of past and upcoming consultants from within the 'Appointment' tab on the left of your profile.
How to Indicate Out of Office
It is important that you remove calendar availability when you are on annual leave or out of office. Patient's use this calendar as an indication of your clinic times, please be sure to provide them with up-to-date and accurate information.
Much like before, you will need to select your chosen time and date from the calendar and click 'Indicate out of office'.
By selecting this, you can indicate personal holidays or annual leave and override any existing availability, making appointment slots disappear from the search page and your public profile.
You can select to override availability at a certain practice, or by selecting 'None' this will override all availability. You must then type a 'Description that is applicable (this will not be visible to patients) and select the start and end dates to ensure that no available appointments are open to patient requests.
How to Change or Delete Availability from your Calendar
If your clinic times change or you no longer wish to advertise particular slots you can click directly on a slot and select 'Update the availability'.
To amend availability please se To amend this availability please select the correct practice and change the start and end time before clicking 'Update'. Alternatively, please select 'Delete' to remove the time slot entirely - it will no longer appear in your calendar or your profile page.
To update availability please amend the start and end times along with the repeat options and click 'Update'
Alternatively, please simply select 'Delete' to remove the availability in entirety.
If you need assistance adding availability to your profile please do not hesitate to contact our team: firstname.lastname@example.org